About the Office Coordinator position

We are looking for an Office Coordinator to join our Walmer, Gqeberha office. The purpose of this role is to assist with daily office and clerical tasks, ensuring that the office operations run smoothly, are successful in supporting other business activities and add maximum value to the organization.

You should be organized, competent and comfortable dealing with people. We also expect you to possess phenomenal communication skills and be able to carry out administrative duties with accuracy and speed.

Office Coordinator responsibilities are:

  • Manage office supplies inventory and place orders
  • Participate in vendor relationship management
  • Help other teams with basic administrative tasks, such as redirecting calls, circulate correspondence, scheduling meetings and so on
  • Ensure that office workflow procedures are followed with maximum efficiency
  • Manage and oversee the maintenance and general housekeeping of Rubicon facilities.
  • Manage files and records with the help of filing systems. Manage the archives with systematic procedures.
  • Control office expenditures and office contracts including contracts relating to all facility related service and functions.
  • Undertake basic bookkeeping activities
  • Respond to general customer complaints or issues

Office Coordinator requirements are:

  • Matric/NQF4 level qualification is essential

  • 2-3 years' experience of working as an Office Coordinator or other relevant position

  • Tertiary Qualification in business administration or other relevant area will be advantageous

  • Strong communication and interpersonal skills with good patience and professionalism

  • Experience with basic bookkeeping principles and office management systems and procedures would be preferred

  • Excellent knowledge of MS Office

  • Good practical experience with office equipment

  • Experience in customer service

  • Organized and reliable with prioritizing and multi-tasking abilities

  • Valid driver's licence is required for local travel between our Walmer/Newton Park and our East London offices

About Rubicon

Rubicon Group is a vertically-integrated, sustainable technology group, providing end-to-end products, services, and software solutions in the fields of:

  • Solar energy
  • Energy storage
  • E-Mobility
  • Smart building and smart retail technology
  • Power solutions; and
  • Industrial technology

These are some of the fastest growing and most exciting sectors of the global economy, and present our staff with multiple personal and professional development opportunities.

Rubicon’s extensive customer base consists of corporate and retail clients, and include large, blue-chip multinational retail groups, property developers, and EPC customers in the renewable energy sector. Our supplier and commercial partners include leading global manufacturers and some of the best-known local brands. The group employs approximately 500 people, and is head-quartered in Cape Town, South Africa, but operates throughout Southern Africa and in the UK. We are backed by two of the largest private investment groups in South Africa.

More information on the group can be found at:

Group website: https://group.rubiconsa.com/

E-commerce website: https://shop.rubiconsa.com/